Rent N’ Chill Limited takes pride in adhering to the most rigorous regulations to ensure your peace of mind. One crucial regulation we strictly adhere to is the Money Laundering Regulations 2017. To comply with this, we request our clients to furnish updated identification (ID) and proof of residential address. Additionally, disclosure of beneficial owners is necessary before we commence any work. Finally, information regarding the source and destination of funds may also be requested.

To facilitate this process, we have compiled a list of acceptable identification documents for your convenience. To meet the stipulated rules and regulations, we kindly ask that you provide original copies of these documents.

Note: Depending on your specific circumstances, additional documentation may be required. Rest assured, we will promptly inform you if and when such additional documents are necessary.

ACCEPTABLE ID DOCUMENTATION

We’ve organized two lists, and you are required to furnish one document from List 1 and another from List 2.

LIST 1 – IDENTITY DOCUMENTATION

Please provide one document from
the following:

Up to date signed passport

UK driving licence

EEA member state identity card

LIST 2 – PROOF OF ADDRESS DOCUMENTATION

1. Bank, Building Society, or Credit Union Statement – Must be dated within the last 3 months, displaying your account number and recent transactions.
2. Credit Card Statement – Dated within the last 3 months, showing your account number and recent transactions.
3. Mortgage Statement (UK, EU, EEA) – Dated within the last 3 months, displaying your account number and recent transactions.
4. Photo Drivers Licence – Full or Provisional, valid in the UK/EU/EEA (provided it hasn’t been used in List 1).
5. Police Registration Certificate – Must be dated within the past 12 months, providing your full residential address.
6. Tenancy Agreement – Dated within the last 12 months, including your full address and issued by a reputable letting agent, solicitor, council, or housing association.
7. UK Solicitors letter detailing land registration/house purchase – Dated within the past 3 months, documenting the full name of the new owner and property address.

PROBATE / REPRESENTATIVE OF AN ESTATE

For individuals acting as a Representative of an Estate, we need the following documentation:

1. Individual proof of Identity from List 1 & 2 for either administrator or executor.
2. Grant of Probate (if a will was left).
3. Letter of Administration (if no will was left).

FOR UK LIMITED COMPANIES

Individuals or entities acting as a Representative of an Offshore Company must provide the following documentation:

1. Individual proof of Identity from List 1 & 2 for all individuals or entities holding 25% or more of the voting rights or shares in the registered company.
2. Certificate of Incorporation.
3. Articles of Association.
4. Memorandum of Association.
5. Latest Annual Return with details of current company officers.
6. Share Certificate(s) showing the Ultimate Beneficial Owner.

ALTERNATIVELY

2a) Certificate of Incumbency

In the case of shares owned by another company, repeat the steps outlined above for the holding company.

Include a nominee director declaration and/or a general Power of Attorney if applicable.

FOR TRUST REPRESENTATIVES

Trust Representatives are required to provide the following identification:

1. Individual proof of Identity from List 1 & 2 for all individuals exercising control over the Trust or holding 25% or more of the capital.
2. Trust deed.
3. List of trustees.
4. List of beneficiaries.